Administrative Assistant

Administrative Assistant (salary depending on experience)

Due to successful rapid expansion and our continued forecasted growth, an exciting opportunity has arisen for an Administrator to join our Ipswich based office supporting our Operational Management Team. This is an excellent opportunity to gain experience working in a leading professional services environment.

The Administrative Assistant will be responsible for a wide variety of duties, including but not limited to: General office administration; Diary Management for Operational Management Team; Acting as a point of contact within the office; Liaising with staff across multiple sites and supporting the Senior Management team as required with ad hoc administrative tasks.

The Role will report into Chief Finance Officer

Job Specification:
The successful candidate will ideally:
• Have previous experience of working in a role interacting with customers/clients
• Possess proficient people skills
• Manage and maintain positive relationships at all levels internally and externally
• Have a flexible approach and a willingness to learn including technical administration skills
• Be able to undertake and adapt to any administrative task they are given within a busy office environment

The work content includes:

  • Diary Management for Senior Management Team including Sales & Marketing, Operations and Business Services (HR & Recruitment)
  • Welcoming visitors, showing them to meeting rooms and providing them with refreshments
  • Maintaining the general office space, break out areas and meeting rooms
  • Providing cover for the Executive Assistant and Office Manager in their absence as appropriate
  • Event preparation and execution, supporting the Marketing Team
  • Office facilities as and when required, supporting the Office Manager
  • Acting as administration support for the Sales & Marketing Team
  • Supporting HR & Recruitment with joiners, leavers and changes
  • Assisting with travel bookings such as flights and hotel arrangements, train and Eurostar bookings
  • Social events and fundraising activities supporting the Office Manager
  • Travel to our London office to support with admin tasks as required
  • Any other Admin Duty as necessary to support the business

Person Specification 

Essential Experience / Requirements:
You will:
• Be very well organised and able to prioritise
• Communicate clearly both in writing and verbally
• Possess a good level of MS Office skills
• Be able to work effectively in teams or using your own initiative
• Display enthusiasm and a helpful and positive attitude
• Be flexible and discreet

Desirable Experience / Requirements:
• Have some general experience of working in an office environment
• Prior experience of working at a junior level in an administration role
• Prior technology background
• A driving licence and access to a car would be useful but not essential

Benefits include:
• 33 days Annual Leave per annum (including Bank Holidays)
• 5 % Bonus scheme
• EMIS Share Options Granted annually
• Pension matching contribution up to 5%, leading provider, low charges
• Death in Service 3 x base salary
• Permanent Health Insurance 50% of base salary after six months
• Cycle to work provider Cyclescheme
• Training – Inawisdom is extremely keen to encourage training for its employees in areas relevant to their workload and to promote professional growth.

The start date for this position is as soon as possible, however a later start date can be accommodated for the right candidate.

To apply, please send your CV and covering letter to Greg Hammond, Recruitment Manager at greg@inawisdom.com